Motivox

Features

The Golf is outside. Brakes squeal.

The real flow: inspection → quote → approval → floor → invoice. Customer, car, and job stay the same chain.

H-842-XN

VW Golf 1.5 TSI

Front brakes

01

Inspection first.

Your own inspection checklists: sections, items, order. Per item OK, attention, urgent, or n/a plus a note. Save as draft, finalize, then read-only. Findings carry into the quote.

Status: inspection

H-842-XNDraft

Inspection · front brakes

  • Front discsAttention
  • Tires and balanceOK
  • LightsOK

Status: inspection

02

Quote to the customer.

A work plan with multiple lines, built from the inspection and your services library. Printable PDF for an in-shop signature, or a secure link with signature and timestamp — by email.

Awaiting approval

H-842-XN

Quote · front brakes

  • — Pads + discs front axle
  • — Labor hours + consumables
  • — Signature + timestamp in the portal

Awaiting approval

03

Only after approval: the floor.

Work order from the approved plan. Assign and schedule technicians. The customer picks a slot from the same shop capacity. Timer (one running) or manual hours, photos and video on the line.

In progress

H-842-XN

VW Golf 1.5 TSI

Front brakes

Technician assigned

1:42:08

In progress

04

Invoice from the same rules.

Approve or reject hours (with a reason). Then a pro forma or final invoice from hours, parts, and consumables. PDF download via a secure link — no attachment by default.

Invoice sent

H-842-XNInvoice sent

Overview

Short, what’s in it.

  • From inspection to invoice, one file

  • Digital quote with signature

  • Technician portal: timer, schedule, photos

  • Customer portal: status, approve, download

  • Approve hours, then invoice

  • Parts + consumables on the invoice

  • Planning with real shop capacity

  • Dutch invoice (KvK, VAT, IBAN, PDF)

  • APK reminders

  • Optional: Mollie, Tikkie, Exact, Moneybird, e-Boekhouden

Three sides of the shop

Office, bay, and customer — each their own screen.

For the shop owner

  • Customer file and vehicles (plate, make, model, year), including RDW plate lookup and APK date
  • Your own inspection checklists and a status report per vehicle
  • Quote and work plan from the inspection plus the services library
  • Work order, schedule technicians, traffic-light / capacity on the dashboard
  • Approve hours, pro forma and invoice, CSV and UBL export
  • Product catalog, stock movements, large parts on the job, consumables as a % of labor (default 8%)
  • Onboarding, invite the team, APK and invoice reminders, activity log
  • Office vs technician roles, MFA, privacy export or anonymize, each shop sees only its own data

For the technician

  • Own dashboard: today’s work, no office noise
  • Own schedule and a work order with customer, car, and lines
  • Run the inspection on the floor, close out steps
  • Timer (one running timer) or manual hours — large buttons, built for the pit
  • Photos and video on a work line
  • Attendance, break, and busy on the workday

For the customer

  • Log in or open via a secure link
  • View the quote and sign digitally
  • Pick an appointment slot after approval — no cold self-booking off the street
  • Follow repair status, without internal notes
  • View inspections, vehicles, and the invoice; download the PDF
  • Pay online when the shop has connected Mollie or Tikkie

Customer journey: Approve → book → track → pay.

Integrations

Connectable, per shop.

Online payments with Mollie or Tikkie. Accounting with Exact Online, Moneybird, or e-Boekhouden. Invoice export as CSV and UBL. Not on by default for everyone — you enable what your shop uses.

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